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2015 OSCA Annual Convention

The Ohio State Chiropractic Association’s Annual Convention brings together Ohio doctors for a balanced schedule of continuing education sessions, exhibit hours, and networking opportunities. We will offer a strong lineup of speakers, bound to excite every Ohio DC and his/her staff.


Exhibit Package
  l   Exhibit Hours
  l  More Information

Exhibitor Agreement  l  Exhibitor Application


EXHIBIT PACKAGE

Space assignment based on OSCA member status and payment receipt date.

 

10’x8’ Draped Exhibit Booth Space

Regular Price

Early Bird Discount
(until July 31 ONLY)

Strategic Partner

FREE

FREE

Preferred Affiliate

$499

$449

Standard Affiliate

$699

$649

Non-Affiliate

$999

$949

 

ALL EXHIBIT PACKAGES INCLUDE
• One 2’x 6’ skirted table and two chairs
• One booth identification sign
• Two complimentary exhibitor badges per space
   (not valid for sessions or CE credit)
• All scheduled meal functions
• Contact list of pre-registered attendees
   (available on site)
• Recognition in various OSCA Convention communications
• Recognition in the convention exhibit directory

EXHIBIT PACKAGES
DO NOT INCLUDE

• Internet Access
• Electricity
• Addl’ tables or chairs
• Other Booth accessories

 

These services will be offered
through Fern Expo Services at
an additional cost.

 

NOTE: If you do not sell a product or service such as a college or banking institution, please contact Sarah for additional options.

 


 

EXHIBIT HOURS

 

Friday, October 9:
     2:30 p.m. – 6:00 p.m. Exhibitor Set-Up (all exhibits MUST be completely set up by 6:00 p.m.)
     7:00 p.m. - 11:00 p.m. Chiro Crawl (Come mingle!)

 

Saturday, October 10:
     7:00 a.m. Exhibitor Hall Opens
     7:00 a.m. – 8:30 a.m. Registration & Breakfast (in exhibitor hall)
     11:30 p.m. – 1:30 p.m. Lunch and Time with Exhibitors (in exhibitor hall)
     3:00 p.m. – 4:00 p.m. Snack Break and Free Time with Exhibitors (in exhibitor hall)
     6:00 p.m. – 7:00 p.m. Free Time with Exhibitors
     7:30 p.m. - 1:00 a.m. Gala Reception (Formal Dinner; Come mingle!)

 

Sunday, October 11:
     8:00 a.m. Exhibitor Hall Open
     10:00 a.m. – 12:00 p.m. Free Time with Exhibitors & Bingo Prize Giveaway (in exhibitor hall)
     12:15 p.m. Exhibitor Tear Down     

 

Exhibits must be staffed at all times during exhibit hours.         

 


MORE INFORMATION

Approximately two months prior to the event, confirmed exhibitors will receive an Exhibitor Service Kit containing order forms for utility service, shipping instructions, etc. from Fern Expo Services, the official exhibit
decorator.
To secure your participation in this event, complete and return the exhibit application accompanied by full payment of the exhibit fee. Please note if exhibit application and full payment is not received by August 31st your
company will not be included in the Convention App.

EXHIBITOR AGREEMENT

Upon receipt of the Exhibit Application Form at the Ohio State Chiropractic Association (OSCA), the OSCA assumes that you have read the terms as outlined below and agree to abide by these terms. Application is subject to acceptance by OSCA. Written confirmation will be sent up on receipt of Application and payment.

Who may exhibit – The event is intended for those companies that are related to the chiropractic profession. OSCA reserves the right to determine the eligibility of any applicant as an exhibitor.

Cancellation – All cancellation requests must be submitted in writing to the OSCA. Cancellation received 45 calendar days or more prior to the event will incur a $150 cancellation fee. Cancellations received less than 45 calendar days prior to the event will receive no refund.

Exhibit hours – All exhibits must be staffed during open exhibit hours. It is agreed that no exhibitor will dismantle or remove any part of their exhibit prior to the official closing time as determined by the OSCA.

Exhibit standards – Each exhibitor is entitled to a reasonable sightline from the aisle regardless of the size of the exhibit. Exhibits must conform to the size of the space and must be of such character or arrangement so as not to obstruct the view or interfere with the exhibits of others. All demonstrations and exhibits must be confined to the contracted space. Questionable exhibits shall be modified at the request of OSCA staff. The fastening of materials to venue furniture, drapery, walls, ceilings, floors, carpeting, or columns is expressly prohibited.

Vendor adjusting – Adjusting performed in the exhibit area may only be performed by a chiropractor licensed in Ohio.

Use of space – No sharing, subletting, or assignment of space is permitted. OSCA shall have the right to prohibit any exhibit or part of an exhibit that, in its opinion, is not suitable to or in keeping with the character or purpose of the event. Exhibitors are encouraged to verify helium balloon usage with the facility and will be held accountable for any charges resulting from their use. Exhibiting companies shall limit the number of personnel working concurrently to two (2) per booth. Exhibitor personnel are prohibited from working in aisles or other public areas.

Security – Exhibitors will be responsible for the security of their own property.

Contests, prizes, or lotteries – In order to ensure the highly professional and educational standards of the event, contests, prizes, and lotteries are expressly prohibited unless full explained in writing and submitted to the OSCA for approval at least two weeks prior to the event. OSCA reserves the right to approve or decline any request. It is the exhibitor’s responsibility to notify winners following the event.

Exhibitor services – All costs for shipping, cartage, and handling are to be borne by the exhibitor. OSCA will supply one skirted table and one chair; all other services required must be ordered directly from the facility or their approved contractor. Any and all exhibitor charges for serves levied by the facility or subcontractors are the responsibility of the exhibitor. OSCA is not responsible for payment for any services connected with exhibitor requests and has no authority over any service charges, rental fees, set-up fees, labor contracts, etc., that are requested by any venue.

Liability, insurance, and waiver of subrogation – OSCA, its staff, directors, volunteers, service contractors, nor the facility shall be held responsible for the safety of exhibits against fire, theft, or property damage, or for accidents to exhibitors or their employees from any cause prior to, during, or subsequent to the period covered by the Application. Exhibitors shall obtain, at their own expense, adequate insurance against such injury, loss, or damage. The exhibitor waives the right of subrogation by its insurance carrier(s) to recover losses sustained under the exhibitor’s insurance for real and personal property.

Music and amplification – Due to U.S. Copyright Laws, ASCAP, and BMI licensing requirements, no copyrighted music, live or recorded, will be permitted in the exhibit area unless the exhibitor using the material has purchased the appropriate license.

Hospitality functions – Scheduling of private functions must be coordinated directly with the OSCA. There shall not be any exhibitor entertainment, meetings, and/or any other activities aimed at convention attendees scheduled during exhibit hours or during sessions without prior written approval from OSCA.

Matters not covered – OSCA reserves the right to rule on all matters pertaining to the event, whether expressly mentioned or not, and the exhibitor, by executing Application, agrees that all rulings shall be binding upon both the exhibitor and OSCA.

Additional information – Contact the OSCA at (614) 229-5290 or email sarah@oscachiro.org.

 

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